Case Note Management Software for Schools: Pricing.
Understand the pricing and inclusions of our software subscription.
We value the importance of supporting student wellbeing, as we recognise the crucial role this plays in enhancing learning and social and emotional development.
We believe all schools should have equal access to targeted resources, such as FocusCS, regardless of their school sector or enrollment count. No complex usage thresholds, token limits, hidden extras, or overage charges that make final costs unpredictable - just one, all-inclusive annual cost.
Our transparent pricing simplifies annual school budget forecasting with a once-off onboarding cost of $800 plus GST, followed by a predictable per-user cost.
What is included?
Everything.
Each annual subscription includes a dedicated school account housing your user accounts, secure Australian-based cloud hosting, SIS API integration, access to a library of case note templates and digital form templates, an onboarding user training session and unlimited, ongoing user support.
New users can be added at any time. To smooth the budgeting process, the cost is simply prorated and captured in the next annual billing cycle accordingly. Notably, any handover periods between incoming and departing users are disregarded for invoicing purposes, as staff transition processes are considered by our team to be part and parcel of any working school wellbeing environment.
Additionally, we offer free user accounts to placement students and temporary relief staff for our schools.
Preparing the annual budget forecast for your school?
Start with our once-off onboarding cost of $800 plus GST (new schools only), and add the total cost of the user accounts required.
Our Software Proposal provides a template to assist you with the preparation of a feasibility proposal suited to your own ELT or school Board requirements.
Is a member of your team an AEDPA member?
Guided by the principles of Advocacy, Equity and Collaboration, the AEDPA is uniquely positioned in the Australian landscape of professional psychology organisations as the only membership body solely focused on Educational and Developmental Psychologists, providing members with access to valuable resources and advocacy support.
If there is an AEDPA member on your team, simply provide their membership number and we will waive the once-off onboarding cost of $800 plus GST, and apply a school-wide 10% subscription discount, in perpetuity each year.
Were you referred to us by ConnectEd Counselling and Consultancy?
Offering professional development, supervision and mentoring designed by school professionals, for school professionals, the ConnectEd team of experienced psychologists and educators brings together clinical expertise, educational insight and a deep understanding of school systems.
Simply provide the name of the ConnectEd contact for your school, and we will waive the once-off onboarding cost of $800 plus GST. Additionally, our ConnectEd referrals are welcome to take advantage of extended 60-day access to a demonstration school environment.
Does your school utilise Encapture for NCCD collection?
Providing Australian schools with the tools to manage students with disabilities and track the Nationally Consistent Collection of Data on School Students with Disability (NCCD) across primary, secondary, and special schools, Encapture equips staff with individualized learning plans, real-time analytics, and data tracking across Support, Supplementary, Substantial, and Extensive levels.
If your school is utilising Encapture, simply let us know and we will waive the once-off onboarding cost of $800 plus GST, and apply a school-wide 10% subscription discount, in perpetuity each year.
How can we help?
Our comprehensive Software Information Pack is a key resource, outlining software capabilities, subscription pricing, implementation timeframes, SIS integration, and providing ICT due diligence material.
Have a question for our team? Submit an enquiry to our Brisbane-based team.
Would you like a live walkthrough? Book a 45-minute web demonstration.
Would you like to trial FocusCS? Request free 30-day access to a demonstration school environment. No sign up needed.
Calendar. Create and manage student appointments, integrate MS Outlook calendar.
Reports. Explore a range of exportable reporting dashboards, including de-identifiable reports.
Students. View student profiles, and create and export student history (case notes).
Forms. Create and manage form templates, copy fillable form links, view forms submissions history.
Actions. Monitor case note prompts, new form submission alerts and reminders.
My Caseload. Manage own student allocations, and explore own case note activity log.
Group Notes. Distribute a single case note entry to multiple student profiles simultaneously.
Retention. Identify and schedule records (students, case notes) for purge.
Support. Access knowledge base articles, helpful tips and video guides, and support ticketing desk.
People. Manage user account statuses (inactive/active), and campus allocation(s).
Settings. Manage general settings pertaining to the whole-of-school account.
User Types.
What is the cost?
Full Access
Limited Access
No Access
Who are they?
What can they access?
School Leader.
Principal, Assistant Principal, Wellbeing Director.
$500 plus GST per user, per year.
Counsellor.
Counsellor, Registered or Provisional Psychologist.
$1,550 plus GST per user, per year.
IT Admin.
ICT Director, Manager or Administrator.
Free.